When helping a client to resolve their time management issues, one of the first things I do is look at their calendar. The time when there are no meetings scheduled is called “white space”. Should you have a lot or a little?
Too much white space signifies to me you aren’t using your calendar properly as a tool. Not only should there be meetings with others on your calendar, but also meetings with yourself. Let your calendar help you stay focused on what YOU really want to get done today. Go ahead…add those appointments to exercise or to work on a project. You’re more apt to get them done.
Not enough white space indicates you probably aren’t being too realistic, especially if you have a team. Work needs to be reviewed and people need to be encouraged. Interruptions, whether planned or not, will happen. Packing your day so tight you can hardly breathe is sure to make you stressful.
So, how much white space is appropriate? It depends on your style. If you need to be driven and kept on task, then just a little. If you need to be available, then more. Either way, white space should be intentional on your calendar. White space is the gift we give to ourselves each day to take a breathe between tasks.
How much white space have you intentionally put on your calendar and why?
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